WILLIAM REED COVID GUIDELINES FOR
FACE TO FACE EVENTS
Dated 08 September 2021
William Reed are pleased to be returning to the face to face events. The safety and welfare of our employees, contractors and all attendees and visitors to our events (“Attendees”) is of paramount importance.
In line with industry best practice and government advice the below form the base WR guidelines for U.K F2F events. This will be updated to reflect any changing Government restrictions, advice and any additional measures required by venues or suppliers.
- Risk assessments
For all WR events a thorough risk assessment, to include risks posed by COVID-19, will have been carried out. Appropriate measures will have been implemented to remove or mitigate risk in response to risks and hazards identified.
- COVID-19 status and symptoms
Attendees must be able to provide proof, at point of entry of:
- current full vaccination (COVID-19 pass via NHS app or letter);
- evidence of negative PCR or lateral flow test within the 48 hours immediately prior to attendance in the form of COVID-19 pass via NHS app/website or NHS self-report confirmation email/text
- natural immunity following completion of the self-isolation period in the form of COVID-19 pass via NHS app/website or letter via NHS website.
Attendees unable to provide evidence as outlined above will regretfully but firmly be refused admittance to the venue.
Attendees must not come to the event if they are experiencing any symptoms associated with COVID-19. Guidance on main symptoms of COVID-19 can be viewed here: https://www.nhs.uk/conditions/coronavirus-covid-19/symptoms/main-symptoms.
Attendees experiencing symptoms during the event will be asked to make their way safely home.
- Ticketing & registration
WR will take measures to reduce physical contact by having digital tickets and, where possible, contactless registration. Where appropriate we will apply staggered registration time slots and may ask delegates to collect their own badges/lanyards and other event materials.
- Hygiene and distancing
All WR event venues will have undertaken high standards of cleaning before and during events with particular care taken with high-touch areas.
Sanitation areas will be available at all events and attendees are encouraged to regularly wash and sanitise hands.
Face coverings are encouraged especially in any crowded areas or times during an event. WR will not be enforcing the use of face coverings and this will be left to personal choice and responsibly unless official restrictions are imposed. Attendees are required to supply their own face covering.
Attendees will be encouraged to take a responsible attitude towards distancing and contact with others.
WR will seek to maximise spacing of seating and other measures for distancing where reasonably practicable and subject to venue restrictions.
Attendees are advised not to share drinking vessels or cutlery and WR will ensure adequate supply. Where food sampling is in operation individual portions will be served, the use of sharing bowls will not be permitted.
The Londoner Air System
With six storeys below ground at a depth of 30m, The Londoner is the deepest habitable commercial building in London. To keep air as clean and fresh as above ground, a high-capacity air handling, cooling and heating system pumps 12 litres of filtered and purified air every second – three times the normal offering in other hotels. This state-of-the-art system will ensure that all spaces throughout the hotel are environmentally controlled to provide extremely fresh and comfortable conditions.